Personal Assistant to the CEO (m/f/d)

EIT RawMaterials is the world’s leading innovation network in the raw materials sector. Our vision is to securing raw materials supply for Europe, closing material loops and designing product solutions. Our more then 300 members include organisations from industry, research and education. In this capacity we are managing the European Raw Materials Alliance with over 800 international partners, generating major investment opportunities along the primary and secondary raw materials value chain in Europe.

We are looking for an experienced and skilled  Personal Assistant (m/f/d)  to join our team. In this role you’ll be reporting to the CEO of EIT RawMaterials and support him in all facets of his role providing a wide range of administrative support.

Tasks:

• Acting as first contact person related to all requests to the CEO
• Effective management and coordination / communication with internal and external stakeholder requests.
• Maximise the CEO’s actionable time by professionally organizing and maintaining the calendar management.
• Project management and execution of ad hoc projects and tasks.
• Organize the planning of meetings and key events that require presence of the CEO, such as Board Meetings, General Assembly, summits, conferences etc.
• Proactive management of important network contacts, such as with the European Commission, member state and industry representatives.
• Confidenty handle sensitive information, applying an utmost level of discretion.
• Assist with the structured creation and filing of speeches and presentations in close collaboration with the Communication and Outreach Department.
• Promoting a positive and modern image of the company by professionally representing EIT RawMaterials in a friendly and responsive manner.
• Coordinate all travel arrangements and provide detailed travel plans as well as complete expense reports.

Requirements:

• Solid and relevant professional experience as Personal or Executive Assistant
• Service oriented mindset with a can-do attitude and hands-on approach, whilst ensuring and maintaining a highest level of execution and accuracy.
• Strong interpersonal diplomatic skills that qualify to interact at highest political levels as well as with senior executives from within and outside the organization.

Proactive, energetic, professional, eager to learn, and a great team player with a positive attitude. - Superior project management, organizational and administrative skills, including competency to work with MS Office and other application tools. - Proven self-starter, capable to prioritize whilst simultaneously work on multiple tasks and meeting tight deadlines with minimal supervision. - Developed problem-solving skills, with a strong focus on structure and execution. - Demonstrate the highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation. - Very strong written and oral communication skills in English and German are essential.

Other information:

Our Head Office is in the center of Berlin with subsidiaries and regional hubs across Europe. We are a friendly, modern, diverse, dynamic and well skilled team including more then 25 nationalities. We offer maximum flexibility of work time as well as location and will be glad to see candidates from across the EU.We welcome every individual in our diverse team and look much forward to receiving your application.