Administrative Specialist

Administrative Specialist

Job Category: Administration

Time Type: Full time

Minimum Clearance Required to Start: Top Secret

Employee Type: Regular

Percentage of Travel Required: None

Type of Travel: None

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CACI Premier Technology, Inc., is seeking a full-time Administrative Specialist. The Administrative Specialist is primarily responsible to perform a combination of clerical tasks to support office, business, or administrative operations of the Workforce Operations and Training departments. This full-time position is located at CACI, Inc., 14370 Newbrook Drive, Chantilly, VA 20151

CACI fosters a culture based on integrity, strong ethics, quality, and professionalism. Our staff has been an industry-leading provider of federal background investigations since 2004. Any interested candidates must be individuals of unquestionable integrity who display a mature attitude and exercise good judgment. *Not a remote position, expected to be on-site*

Duties, Tasks, and Responsibilities:

Scheduling & Coordinating for Others
Will maintain calendar(s), schedule meetings and training courses, make and cancel appointments, and set up schedules for internal administrative staff to ensure that they are available to meet changing work needs. Coordinates with various internal departments to organize training programs.

Communication
Composes routine correspondence. Drafts reports on implemented procedures.
Communicates effectively with training participants to provide clear instructions, schedules, and access to training materials or platforms.

Office Management
Provide administrative support and implement procedures. Respond to inquiries that require referencing a variety of sources and utilizing knowledge of the department/program. Drafts reports on implemented procedures. Responds to inquiries regarding employees’ progress in various training courses that require referencing various learning management systems and databases.

Maintain accurate records of training activities, to include attendance and feedback.

Word Processing/Typing
Key/type complex documents (e.g., technical), proof spelling and grammar, use multiple software packages to prepare equations, statistics, tables and/or presentations, and compile reports from edited drafts.

Information Systems/Software
Perform data entry with some knowledge of department/work unit/program, manipulate screens for additional entries, generate routine reports, create simple spreadsheets, and maintain databases. Entry-level knowledge of formulas to efficiently extract and present data. Utilize online record depository system to certify users’ training certificates are compliant with internal and customer requirements.

Required Qualifications:

• U.S. Citizenship (a requirement for a federal security clearance)
• Typically has a Bachelor’s or Associate’s Degree/Vocational/Technical education or equivalent work experience.
• Ability to obtain and maintain a favorable U.S. Government security clearance.
• Ability to pass a mandatory pre-employment drug test.

Preferred Knowledge Skills and Abilities:

• 1-3+ years of experience in Administrative Support.
• Understand and follow standard operating procedures, to perform duties in a professional manner.
• Ability to maintain confidentiality and use discretion.
• Working knowledge of fax machines, photocopying equipment, voicemail systems, scanners, and computers.
• Experience and aptitude in Microsoft Office Suite Software with an emphasis on Word and Excel.
• Excellent oral and written communication skills to communicate with individuals by telephone, email, and face to face. Ability to write simple documents.
• Strong customer service and teamwork skills.
• Ability to establish and maintain effective working relationships with both external and internal contacts.
• Motivated self-starter that works well independently.

Physical Demands: 

• Normal demands associated with an office environment.
• Must sit or stand to work at a computer, reading and typing, for long periods of time.
• Maintain visual ability including close vision, distance vision, color vision, peripheral vision, depth perception and to adjust focus while reading words and numbers.
• Speak and hear sufficiently to communicate in person and over the telephone.

What We Can Offer You:

- We’ve been named a Best Place to Work by the Washington Post.

- Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.

- We offer competitive benefits and learning and development opportunities.

- We are mission-oriented and ever vigilant in aligning our solutions with the nation’s highest priorities.

- For over 60 years, the principles of CACI’s unique, character-based culture have been the driving force behind our success.

 

Company Overview:

CACI is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic.

Pay Range: There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here

The proposed salary range for this position is:

$45,400 - $90,900