Virtual Executive Assistant

Viaggio Partners is looking for an Executive Assistant to join our team!

This position will be working alongside our CEO and Operations Manager to support our daily functions. We are growing FAST and are looking for our next joyful team member to support our leadership team with the following tasks:

• Gmail inbox management
• Assist with buildout and implementation of project/task management software for internal operations
• Project management, coordination and support
• Appointment scheduling, meeting and travel coordination
• Responding to messages and emails and handling personal tasks for the CEO
• Document preparation and formatting
• Information research (related to management software, accounting industry, and personal/ad hoc requests) as needed
• Opportunity to develop and maintain our social media presence

Our ideal candidate will have:

• 2-3+ years experience in an Executive Admin role preferred
• Excellent written and verbal communication skills
• Impeccable attention to detail 
• Deep understanding of Google Workspace (Gmail and Drive)
• Experience with task and project management software like Asana, ClickUp, Smartsheet, or similar a plus
• Experience with Calendly a plus
• A desire to build authentic and supportive relationships with team members, clients and candidates
• While not required, recruiting and/or hiring experience (specifically applicant tracking system/software) in a remote environment and/or accounting industry knowledge would be a major bonus!

Who We Are

Viaggio was born out of a desire to help small to medium sized accounting and bookkeeping firms make exceptional hires. The pandemic was a tipping point for adopting remote work in a new, more intentional way, and we found ourselves pivoting towards a new approach to hiring. An employee’s desire to have a greater work/life balance is at the core of what we do. We care immensely about where work meets life, and only work with remote firms who do so as well. Nothing brings us more joy than finding great humans, who are also exceptionally talented. 

We’re not recruiters! We do what's known as RPO in the rest of the world, but with very little headhunting. From a pool of hundreds of applicants generated by the Indeed (and sometimes LinkedIn) listings we run for the firms we serve, we ask, we probe, we test and assess; and we get to know the human behind each resume as we narrow down to final selections. Viaggio does everything in its power to connect next-level accountants and bookkeepers to companies embracing a next generation.

Viaggio is growing, and we're looking for a person with a passion for human connection, technology, and vision, who is excited to share our values and expertise.